At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life. 

We are seeking an experienced professional to provide high level administrative support to the Manager Post Graduate & Specialist Education programs and team. 

This is a fixed term (until April 2025), full time position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at Sunshine or Blackburn North in line with our hybrid working model. 

About the role

Reporting to the Post Graduate & Specialist Programs Lead, responsibilities of this position include, but are not limited to:

• Provide high level administration support and assistance to the Post Graduate & Specialist Education Lead and team
• Maintain an effective and efficient filing system in consultation with AV central records
• Contribute to continuous improvement of business processes and systems
• Foster constructive and effective working relationships within the Post Graduate and Specialist Education programs

About you

To be considered for this position you will possess:

• Demonstrated experience and expertise in providing secretarial and administrative support within a large organisation or department
• Proven time management skills and capacity to perform autonomously
• Proficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel (for Excel intermediate skills as a minimum) and familiarity with the Internet applications
• Strong interpersonal skills to communicate with both internal and external stakeholders 

Working at Ambulance Victoria

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking. 

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you are ready to be an integral part in bringing our values of Care, Accountability, Respect and Excellence to life at AV, we want to hear from you! 

Important information

By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role. 

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct and Police Checks. 

This position is classified Administrative Band 3 under the Ambulance Victoria Enterprise Agreement 2020. 

The position description can be found on the AV Careers website https://careers.ambulance.vic.gov.au.

How to apply

Your application is an integral part of the selection process and should include: 

• Cover letter outlining your experience and interest in the position
• Current resume
• A separate document addressing the key selection criteria from the position description 

Applications must be submitted by 11.59pm AEST on Thursday 19 September 2024. Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted. 

For further information, please refer to ‘Applying for a position with Ambulance Victoria‘. For any further queries please contact recruitment via recruitment@ambulance.vic.gov.au or 03 9840 3653.

At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.